This tender in no longer available.

Tender description

This procurement is for a database-based nautical chart production system for production of electronic navigational chart (ENC) and paper charts for all the Danish Maritime Agency’s geographic areas. The procurement includes customization, implementation, migration from current systems, service and support.

Legal, economic, financial and technical information

Contract performance conditions

The contract has to the relevant extent incorporated the corporate social responsibility considerations as laid down in the conventions on the basis of which the principles of the UN Global Compact are worded and as laid down in the OECD Guidelines for Multinational Enterprises. The contract furthermore lays down requirements pursuant to ILO Convention nº 94 on labour clauses in public contracts and circular nº 9471 of 30.6.2014.

The contract lays down requirements on compliance with the law on processing of personal data.

If the contract is awarded to a group of operators (e.g. a consortium), each participant of the group must undertake joint and several liability and appoint a joint representative.


Languages in which projects or requests to participate may be drawn up
The procurement is covered by the Government Procurement Agreement
Local time
Notice number in the OJ S
2018/S 089-199936
Conditions for opening of tenders



Type of contest

Complementary information

Review body

Klagenævnet for Udbud

Nævnenes Hus, Toldboden 2



+45 35291000

[email protected]

This is a recurrent procurement
Additional information

Participation in the tendering procedure may only take place by electronic means via the electronic tendering system used by the contracting authority, see the address set out in section I.3). The tendering procedure is accessed under the tab “Ongoing public procedures”. For access to the tender documents, the tenderer must be registered or register as a user.

If the tender contains several versions of the same document, the latest uploaded version will apply.

All communication in connection with the tender procedure, including questions and answers, must be through the electronic tendering system. Questions must be submitted not later than 6.7.2018, 1:00 pm (local Danish time). Questions asked after this date will be answered if they are received in time for the contracting authority to provide the information required and communicate the answers not later than 6 days before expiry of the application deadline. Questions received later than 6 days before expiry of the deadline cannot expect to be answered.

Interested operators are requested to keep updated via the electronic tendering system. If the tenderer en-counters problems with the system, please contact support by e-mail, [email protected], or telephone (+45) 70 20 80 14.

The tenderer must submit as its application an ESPD as preliminary documentation of the circumstances set out in section 148(1)(i-iii) of the Danish Public Procurement Act (udbudsloven). For groups of operators (e.g. a consortium), a separate ESPD must be submitted for each participating operator. If the tenderer relies on the capacity of other entities, an ESPD must be submitted for each of the entities on which the tenderer relies.

The tenderer will be excluded from participation in the tender procedure if the tenderer is subject to the compulsory grounds for exclusion set out in sections 135 and 136 of the Danish Public Procurement Act.

Before the decision to award the contract is made, the tenderer to whom the contracting authority intends to award the contract must provide documentation of the information submitted in the ESPD pursuant to sections151-152, cf. section 153 of the Danish Public Procurement Act.

As regards section II.2.6), it should be noted that the amount is an estimate of the expected contract price for the entire duration of the contract.. The actual contract price may deviate from the estimated contract price, both in upward and downward directions.

As regards section II.2.7), it should be noted that the duration of contract stipulated commences on the acceptance date.

The contracting authority may use the procedure of section 159(5) of the Danish Public Procurement Act in the event that applications or tenders do not comply with the formal requirements of the procurement documents.

This call for tenders is conducted subject to the achievement of the necessary funding basis.

Service from which information about the review procedure may be obtained

Konkurrence- og Forbrugerstyrelsen

Carl Jacobsens Vej 35



+45 41715000

[email protected]

Date of dispatch of this notice
Precise information on deadline(s) for review procedures

Pursuant to the Danish Act on the complaints board for public procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at ), the following deadlines apply to the lodging of complaints:

Complaints for not having been selected must be submitted to the Danish Complaints Board for Public Procurement before the expiry of 20 calendar days, see section 7(1) of the act, from the day after submission of notification to the candidates concerned of the identity of the successful tenderer where the notification is accompanied by an explanation of the grounds for the decision in accordance with section 2(1)(i) of the Act and section 171(2) of the Danish Public Procurement Act.

In other situations, complaints of award procedures, see section 7(2) of the Act, must be lodged with the Danish Complaints Board for Public Procurement before the expiry of:

1) 45 calendar days after the contracting authority has published a notice in the Official Journal of the European Union that the contracting authority has entered into a contract. The deadline is calculated from the day after the day when the notice was published,

2) 30 calendar days calculated from the day after the day when the contracting authority has notified the candidates concerned that a contract based on a framework agreement with reopening of competition or a dynamic purchasing system has been entered into where the notification has included an explanation of the relevant grounds for the decision,

3) 6 months after the contracting authority entered into a framework agreement calculated from the day after the day when the contracting authority notified the candidates and tenderers concerned, see section 2(2) of the Act and section 171(4) of the Danish Public Procurement Act,

4) 20 calendar days calculated from the day after the contracting authority has submitted notification of its decision, see section 185(2) of the Danish Public Procurement Act.

Not later than at the time of lodging a complaint with the Danish Complaints Board for Public Procurement, the complainant must notify the contracting authority in writing that a complaint has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal was lodged during the standstill period, see section 6(4) of the act. In cases where the complaint was not lodged during the standstill period, the complainant must furthermore indicate whether a suspensory effect of the complaint has been requested, see clause 12(1) of the Act.

The e-mail address of the complaints board for public procurement is set out in section VI.4.1).

The complaints board’s own complaints procedure is available at www.

Main CPV code 72000000

Bidding information

Bidding deadline

20 Jul 2018

0 days remaining

Total estimated value

EUR 1.5 million


Denmark, Nørresundby



EUR 1.5 million

The purpose of this procurement is for the Danish Maritime Agency (Geodatastyrelsen) to acquire an IT-solution that supports the production of nautical charts and electronic navigational charts (ENC). Besides acquiring the access to the application, the tenderer must also deliver:

— services for project management,

— design and configuration of the application as well as relevant developments,

— training,

— implementation,

— data migration from existing data sources in different formats,

— support and maintenance,

— related consultancy services.

The contract period is 72 months from acceptance date of the implemented, configuration and developed application, and the recurring services can be prolonged in 2 times 12 months. The maximum contract period is then 8 years from the acceptance date.

The Danish Maritime Agency is producing maritime charts and ENC for Denmark, Faroe Islands and Greenland. The application must support variation in the processes for producing those charts and ENC’s. The application must function in close integration with different data source systems and other systems e.g. a workflow system outside the application and the Danish Maritime Agency will have focus on that the system is well functioning, easy to use and is reliable and secure in production mode.

The contract will be conducted in 3 phases. Firstly, the design and planning phase. Secondly, the implementation phase, and thirdly, the production phase.

The application will be operated by a 3


party (Statens IT) on behalf of the Danish Maritime Agency, but the tenderer must deliver maintenance for the application. The tenderer must also deliver support services for both the users and the 3


party operator. The tenderer must deliver project assistance for the operator for preparing, testing and implementation of the application in the operating environment. The tenderer has the overall responsibility for fulfilling the project but the Danish Maritime Agency will participate in the project to a degree which make them able to use, run, change, support and maintain the application after the acceptance date. The Danish Maritime Agency must be able to buy additional training continuously after the acceptance date.

Please see the tender material for further information and descriptions of the application and other services to be delivered.

Description of options

The Danish Maritime Agency must be able to buy additional training continuously after the delivery of the system.

Description of renewals

2 times 12 months.

Main site or place of performance



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