This tender in no longer available.

Tender description

The main aim of this procurement is to cover DSS' and the joint ministries' need for ICT equipment and associated services in the coming years.

The Contracting Authority would like dedicated tenderer(s) who contribute with capacity and competence in order to ensure that the existing and new services are delivered to DSS' customers. The chosen tenderer(s) will be expected to be an active partner in this.

This procurement is split into 3 subcontracts as follows:

1) Subcontract I: PC client, associated equipment and services;

2) Subcontract II: Meeting room equipment and associated services;

3) Subcontract III: Computer centre equipment, network and associated services.

Legal, economic, financial and technical information

List and brief description of selection criteria

Requirement: tenderers must have had experience in the last 3 years from deliveries of an equivalent nature, complexity and scope as that requested in the tender documentation for subcontracts I, II or III respectively.

Documentation:

A descriptions of the tenderer’s 3 most relevant assignments in the last 3 years.

The description for each delivery must include the following:

— the Contracting Authority's name,

— a detailed description of the assignment,

— a detailed description of the tenderer's role/responsibility,

— the date of the delivery or execution,

— the contract value.

Together the references must cover the breadth of the equipment groups and services included in subcontract I, II or III, but each individual reference does not need to cover all the equipment groups and services. It is the tenderer's responsibility to document relevance through the description. No more than 5 references are be submitted.

Requirement: tenderers must have sufficient capacity to deliver equipment and services in the scope requested in the tender documentation for subcontracts I, II or III.

Documentation:

— a statement of the tenderer's average workforce and the number of employees in the management in the last 3 years,

— a description of the proportion of the contract that is expected to be carried out by sub-suppliers.

If a tenderer uses the capacity of other businesses, the tenderer must document that he has Authority over the necessary resources by presenting a commitment statement from these businesses, see Annex 2 Commitment Statement template.

Requirement: tenderers must have sufficient competence to carry out the delivery.

Documentation: an overview must be presented of the educational and professional qualifications for employees with relevant knowledge and experience for the procurement. Relevant knowledge and experience means experience from assignments of an equivalent nature, complexity or scope as that requested in the tender documentation for subcontract I, II or III.

If a tenderer plans to use sub-suppliers, the equivalent information must also be provided for the sub-suppliers.

Requirement: quality assurance system that is appropriate for ensuring socially responsible production, including:

1) A system for traceability in the supplier chain;

2) Guidelines for responsible production (ethical trade);

3) System for administration of guidelines for socially responsible production (ethical trade).

Documentation:

1) A brief description of how it will ensure traceability in the supplier chain;

2) Guidelines for socially responsible production (ethical trade);

3) Brief description of the system for communication of guidelines for socially responsible production (ethical trade).

List and brief description of selection criteria

Requirement: tenderers must have sufficient economic and financial capacity to carry out the delivery, in which, amongst other things, being creditworthy without any requirement for collateral will be adequate

Documentation:

Credit rating based on the most recent financial figures. The rating must be carried out by a credit rating company with a licence to conduct this service.

List and brief description of conditions

Requirement: payment of taxes and duties.

Documentation:

— certificate, not older than 6 months, confirming that the tenderer has fulfilled his tax, social security and VAT obligations. The certificate can be ordered and obtained from Altinn from the separate link on skatteetaten.no

If this is not possible, it can be ordered from the tax collector or the Norwegian Tax Administration. The certificate is electronically certified and is therefore not signed. For further information, see skatteetaten.no

The certificate shall be enclosed with the tender in accordance with the outline given in the tender documents.

Foreign tenderers must submit certificates from authorities equivalent to the Norwegian authorities.

Requirements: The tenderer shall be a legally established company.

Documentation:

— Norwegian tenderers: company registration certificate,

— foreign companies: verification that the company is registered in a trade index or a register of business enterprises as prescribed by the law of the country where the company is established.



Procedure

The procurement involves the establishment of a framework agreement
YES
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
YES
The procurement is covered by the Government Procurement Agreement
Yes
Date of dispatch of invitations to tender or to participate to selected candidates
2019-05-29
Tender must be valid until
2019-12-15
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
YES
Local time
12:00
Languages in which projects or requests to participate may be drawn up
NO
Date
2019-05-20
Type of procedure
YES

Complementary information

Date of dispatch of this notice
2019-04-12
Electonic ordering will be used
YES
This is a recurrent procurement
No
Electronic invoicing will be accepted
YES
Review body

Departementenes sikkerhets- og serviceorganisasjon

Postboks 8129 Dep

Oslo

0032

+47 22249090

[email protected]

https://dss.dep.no/

Electronic payment will be used
YES Main CPV code 30200000

Bidding information

Bidding deadline

20 May 2019

0 days remaining

Total estimated value

NOK 1.4 billion

Locations

Norway, Oslo

LOTS ASSOCIATED WITH THIS TENDER

Subcontract I: Framework Agreement for the Procurement of PC Client, Associated Equipment and Services

Value

NOK 450.0 million

Subcontract I: Framework Agreement for the Procurement of PC Client, Associated Equipment and Services

The main aim of subcontract I is to establish a Framework Agreement with one tenderer who will cover the Contracting Authority's need for the procurement PC client and associated equipment, as well as the need for preparation, installation and operational services that the Contracting Authority does not have the capacity and competence for.

Subcontract I includes the following equipment:

— personal workplace equipment: this includes equipment that employees need to carry out their daily work. Examples of this are PC client, PC monitors, mouse, keyboards, scanners, ergonomic ICT equipment and printers. The workplace equipment mentioned here is meant as examples of equipment that can be procured under subcontract I, but the list is not exhaustive. The subcontract will also cover equipment that naturally can be connected to personal workplace equipment.

Subcontract I includes the following services:

— associated services: management of an approved product list (GPL), mapping clients and associated equipment at a location, planning services, preparation services, placement and removal services, etc.

Description of options

The Framework Agreement will be valid for 2 years from when it is signed. The Contracting Authority (Customer) has an option for an extension of the Framework Agreements for an additional 1 + 1 year.

Other entities in the joint ministries, including:

— Statsministerens kontor SMK (Office of The Prime Minister),

— Finansdepartementet FIN (Ministry of Finance),

— Forsvarsdepartementet, FD (Ministry of Defence),

— Justis- og beredskapsdepartementet, JD (Ministry of Justice and Public Security),

— Utenriksdepartementet (UD), (Ministry of Foreign Affairs) including foreign service missions,

— NORAD,

— Regjeringsadvokatembetet (Attorney General).

Will have an option to use all or part of these framework agreements at any time during the contract or option periods that are taken up, and under the same conditions as for DSS.

Envisaged number of candidates

3

Description of renewals

The Framework Agreement will be valid for 2 years from when it is signed. The Contracting Authority (Customer) has an option for an extension of the framework agreements for an additional 1 + 1 year.

Additional information

The Framework Agreements apply to DSS and:

— The Ministry of Labour and Social Affairs, the Ministry of Children and Equality,

— The Ministry of Health and Care Services, the Ministry of Local Government and Modernisation,

— The Ministry of Culture, the Ministry of Education and Research, the Ministry of Agriculture and Food,

— The Ministry of Climate and Environment, the Ministry of Trade, Industry and Fisheries, the Ministry of Petroleum and Energy, the Ministry of Transport and Communications.

Main site or place of performance

Oslo.

Objective criteria for choosing the limited number of candidates

Degree of breadth and relevance of the stated reference assignments, cf. Points 5.1.4, 5.2.4 and 5.3.4.

The following will be emphasised in the assessment:

— scope and complexity,

— relevance,

— the number of reference assignments in addition to the 3 that are required to fulfil the qualification requirement.

Degree of breadth and relevance of the tenderer's competence.

The following will be emphasised in the assessment:

— degree of relevant competence and experience of employees, split between junior, middle and senior levels,

— the number of employees with relevant competence and experience at the tenderer.

Subcontract II: Framework Agreement for the Procurement of Meeting Room Equipment and Associated Services

Value

NOK 400.0 million

Subcontract II: Framework Agreement for the Procurement of Meeting Room Equipment and Associated Services

The main aim of subcontract II is to establish a Framework Agreement with a tenderer who will cover the Contracting Authority's need for the procurement of meeting room equipment, as well as associated services that the Contracting Authority does not have the capacity and competence for.

Subcontract II includes the following equipment:

— equipment for use in meeting rooms, including, amongst other things, projectors, canvas screens, monitors, TVs, screens, video conference equipment, controlling equipment, loudspeakers, periphery equipment, etc. The meeting room equipment mentioned here is meant as examples of equipment that can be procured under subcontract II, but the list is not exhaustive. The sub-contract will also cover equipment that can naturally be connected to meeting room equipment.

Subcontract II includes the following services:

— associated services: management of an approved product list (GPL), assistance with designing, mapping, planning and programming/configuring meeting rooms, assistance with the installation and placement of meeting room equipment, as well as assistance with maintenance and meeting room hosts.

Description of options

The Framework Agreement will be valid for 2 years from when it is signed. The Contracting Authority (Customer) has an option for an extension of the Framework Agreements for an additional 1 + 1 year.

Other entities in the joint ministries, including:

— The Office of The Prime Minister,

— The Ministry of Finance,

— The Ministry of Defence,

— The Ministry of Justice and Public Security,

— The Ministry of Foreign Affairs, including foreign service missions,

— NORAD,

— Regjeringsadvokatembetet (Attorney General).

Will have an option to use all or part of these Framework Agreements at any time during the contract or option periods that are taken up, and under the same conditions as for DSS.

The Contracting Authority will have an option throughout the entire contract period to enter into a maintenance contract for existing ICT equipment connected to meeting room equipment, as well as for new equipment that is procured under this Framework Agreement. The annual value is estimated to be approx. 1-5 000 000 NOK excluding VAT per annum, a total of 10 000 000 NOK excluding VAT for the contract period.

Envisaged number of candidates

3

Description of renewals

The Framework Agreement will be valid for 2 years from when it is signed. The Contracting Authority (Customer) has an option for an extension of the Framework Agreements for an additional 1 + 1 year.

Additional information

The Framework Agreements apply to DSS and:

— The Ministry of Labour and Social Affairs, the Ministry of Children and Equality,

— The Ministry of Health and Care Services, the Ministry of Local Government and Modernisation,

— The Ministry of Culture, the Ministry of Education and Research, the Ministry of Agriculture and Food,

— The Ministry of Climate and Environment, the Ministry of Trade, Industry and Fisheries, the Ministry of Petroleum and Energy, the Ministry of Transport and Communications.

Main site or place of performance

Oslo.

Objective criteria for choosing the limited number of candidates

Degree of breadth and relevance of the stated reference assignments, cf. Points 5.1.4, 5.2.4 and 5.3.4.

The following will be emphasised in the assessment:

— scope and complexity,

— relevance,

— the number of reference assignments in addition to the 3 that are required to fulfil the qualification requirement.

Degree of breadth and relevance of the tenderer's competence.

The following will be emphasised in the assessment:

— degree of relevant competence and experience of employees, split between junior, middle and senior levels,

— the number of employees with relevant competence and experience at the tenderer.

Subcontract III: Framework Agreement for the Procurement of Computer Centre Equipment, Network and Associated Services

Value

NOK 500.0 million

Subcontract III: Framework Agreement for the Procurement of Computer Centre Equipment, Network and Associated Services

The main aim of subcontract III is to establish a Framework Agreement with a tenderer who will cover the Contracting Authority's need for the procurement of computer centre systems, as well as the need for installation services, maintenance, operational support and operational services that the Contracting Authority does not have the capacity and competence for.

Subcontract III includes the following equipment:

— computer centre equipment, including, amongst other things, servers, network, UPS, rack, cables, testing and measuring equipment, as well as security products and landline telephony equipment. The computer centre equipment mentioned is meant as examples of equipment that can be procured under sub-contract III, but the list is not exhaustive. The sub-contract will also cover equipment that can naturally be connected to the above product groups.

Subcontract II includes the following services:

— assistance with the design and installation of expansions, changes or upgrades to the computer centre, assistance with health checks and operational support for the computer centre, etc.

Description of options

The Framework Agreement will be valid for 2 years from when it is signed. The Contracting Authority (customer) has an option for an extension of the Framework Agreements for an additional 1 + 1 year.

Other entities in the joint ministries, including:

— Statsministerens kontor SMK (Office of The Prime Minister),

— Finansdepartementet FIN (Ministry of Finance),

— Forsvarsdepartementet, FD (Ministry of Defence),

— Justis- og beredskapsdepartementet, JD (Ministry of Justice and Public Security),

— Utenriksdepartementet (UD), (Ministry of Foreign Affairs) including foreign service missions,

— NORAD,

— Regjeringsadvokatembetet (Attorney General).

Will have an option to use all or part of these Framework Agreements at any time during the contract or option periods that are taken up, and under the same conditions as for DSS.

The Contracting Authority will have an option throughout the entire contract period to enter into a maintenance contract for existing ICT equipment connected to computer centre infrastructure and network, as well as for new equipment that is procured under this Framework Agreement. The annual value is estimated to be approx. 10 000 000 NOK excluding VAT, a total of 20 000 000 NOK excluding VAT for the contract period.

Envisaged number of candidates

3

Description of renewals

The Framework Agreement will be valid for 2 years from when it is signed. The Contracting Authority (customer) has an option for an extension of the Framework Agreements for an additional 1 + 1 year.

Additional information

The Framework Agreements apply to DSS and:

— The Ministry of Labour and Social Affairs, the Ministry of Children and Equality,

— The Ministry of Health and Care Services, the Ministry of Local Government and Modernisation,

— The Ministry of Culture, the Ministry of Education and Research, the Ministry of Agriculture and Food,

— The Ministry of Climate and Environment, the Ministry of Trade, Industry and Fisheries, the Ministry of Petroleum and Energy, the Ministry of Transport and Communications.

Main site or place of performance

Oslo.

Objective criteria for choosing the limited number of candidates

Degree of breadth and relevance of the stated reference assignments, cf. Points 5.1.4, 5.2.4 and 5.3.4.

The following will be emphasised in the assessment:

— scope and complexity,

— relevance,

— the number of reference assignments in addition to the 3 that are required to fulfil the qualification requirement.

Degree of breadth and relevance of the tenderer's competence.

The following will be emphasised in the assessment:

— degree of relevant competence and experience of employees, split between junior, middle and senior levels,

— the number of employees with relevant competence and experience at the tenderer.

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