This tender in no longer available.

Tender description

East Lothian Council wish to purchase a road paver machine.

Legal, economic, financial and technical information

List and brief description of selection criteria

In response to Section 4 part C of the ESPD the bidder should confirm that they have the following:

4C.1.2 provide relevant examples of similar supply during the last 3 years.

4C.2 provide details of technical bodies responsible for quality control.

4C.7 provide details of environmental management measures used in performing the contract.

In response to Section 4 part D of the ESPD the bidder should confirm that they have the following:

Quality Management procedures.

Quality Management Procedures.

1) The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN

ISO 9001 (or equivalent),


2) The bidder must have the following:

a) A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

b) Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the bidder’s quality management is effective in reducing / preventing incidents of sub-standard delivery, this must include the quality of output and general performance.

c) A documented process demonstrating how the bidder deals with complaints. The bidder must be able to provide details of how their organisation maintains records of any complaints received and how corrective measures are carried out to prevent reoccurrence.

List and brief description of conditions

Bidders must demonstrate that the vehicle complies with CE conformity.

List and brief description of selection criteria

ESPD Question 4B6 - Bidders will be required to provide evidence of their financial standing which will be require to meet the following criteria:

i) The ratio of total assets to total liabilities (net assets) should be positive in 2 out of 3 years;

ii) The accounts should not show a loss in 2 consecutive years;

iii) The accounts should not show a loss in 1 year and negative net current assets in any 1 year.

Where the information provided does not meet item (i) but there is an improving trend East Lothian Council may consider items(ii) and (iii) and will have discretion, with regard to the evidence provided and taking into account the level of risk to East Lothian Council, as to whether a bidder will pass this requirement. East Lothian Council may also request a parent company guarantee where this is appropriate.

ESPD Question 4B5 — It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP.

Public Liability Insurance = 5 000 000 GBP.

Product Liability Insurance = 5 000 000 GBP.

Where a bidder does not hold or commit to obtaining the types of insurance indicated, the Council may exclude the Tenderer from the competition.


Conditions for opening of tenders



Local time
Type of contest
Languages in which projects or requests to participate may be drawn up
The procurement is covered by the Government Procurement Agreement

Complementary information

This is a recurrent procurement
Date of dispatch of this notice
Review body

East Lothian Council

John Muir House

Haddington, East Lothian

EH41 3HA

+44 1620827827

Additional information

As this contract is for one vehicle only, division into lots was not considered to be appropriate.

The contracting Authority does not intend to include a sub-contract clause in this contract.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

As part of the Council's wider duties towards its citizens, the Council wishes to engage with suppliers, providers and contractors to deliver benefits to our young people, through work experience opportunities, training opportunities or links with schools as well as engaging in supply chain initiatives.

For successful tenderers there will be a contractual obligation for the delivery of Community Benefits once the aggregated spend with East Lothian Council contracts has reached 50K GBP in any financial year.

(SC Ref:546352).

Main CPV code 34920000

Bidding information

Bidding deadline

13 Jul 2018

0 days remaining

Total estimated value

Not specified


United Kingdom, Haddington



GBP Not specified

East Lothian Council wish to purchase a paver machine to join its roads maintenance division.

As part of the supply, ELC has a Bomag 691 paving machine which as part of the tender an option to trade-in against the new machine must be provided.

Quality criterion





Main site or place of performance

East Lothian.


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