This tender in no longer available.

Tender description

South Lanarkshire Council is looking to procure the services of a suitably experienced external provider for the management of a service that will provide innovative approaches to assisting households to access and sustain tenancies in the private rented sector.

Legal, economic, financial and technical information

Contract performance conditions
The contract performance conditions can be found in Attachment 4 of the tender general attachments area.
List and brief description of selection criteria

The bidder as a company will hold the following educational or professional qualifications PVG disclosure.

The bidder is required to commit to obtaining Level 1 - Scottish National Standard for Information and advice providers within a 6-month period of the contract commencing for any staff involved in the delivery of the contract.

List and brief description of selection criteria

The bidder must confirm that they have or will commit to obtain prior to the commencement of the contract, the following levels of insurance cover:

Employer’s liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10 000 000 GBP in respect of each claim, without limit to the number of claims.

Public liability insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5 000 000 GBP in respect of each claim, without limit to the number of claims.

The Council will use the following ratios to evaluate a bidders financial status:

Profitability – this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio;

Liquidity – this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio

Gearing – this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100 % it is considered a pass for this ratio.

Bidders must provide the name and value of each of the 3 ratios within their response to ESPD question 4B.4.

The Council requires bidders to pass 2 out of the 3 financial ratios above.

Where 2 out of the 3 ratios cannot be met, the Council may take the undernoted into consideration when assessing financial viability and the risk to the Council, providing that the bidder can supply evidence to substantiate any of the mitigating criteria when requested to do so. The following list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors:

Would the bidder have passed the checks if prior year accounts had been used?

Were any of the poor appraisal outcomes ‘marginal’?

Does the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance?

Does the bidder have sufficient reserves to sustain losses for a number of years?

Does the bidder have a healthy cashflow?

Is the bidder profitable enough to finance the interest on its debt?

Is most of the bidder's debt owed to group companies?

Is the bidder's debt due to be repaid over a number of years, and affordable?

Have the bidder's results been adversely affected by ‘one off costs’ and/or ‘one off accounting treatments’?

Do the bidder's auditors (where applicable) consider it to be a ‘going concern’?

Will the bidder provide a parent company guarantee?

Is the bidder the single supplier/source of the goods/works/Services in the marketplace?

The Council will request submission of and assess the bidders financial accounts, and may use financial verification systems to validate the information provided.


Tender must be valid until
Type of contest
The procurement is covered by the Government Procurement Agreement
Local time
Conditions for opening of tenders



South Lanarkshire Council, Almada Street, Hamilton, ML11 0AA.

Languages in which projects or requests to participate may be drawn up

Complementary information

Date of dispatch of this notice
This is a recurrent procurement
Electronic payment will be used
Estimated timing for further notices to be published
Dependent on funding available.
Additional information

In an open tendering procedure prior to any award being made the successful bidder will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the qualification envelope.

All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T

ESPD Question 2D.1 Prompt Payment Certificate

ESPD Question 3A.6 Modern Slavery Act 2015 Declaration

ESPD Question 3D.3 Human Rights Act Declaration

Declaration Section Form of Tender

ESPD Question 3D.11 Non-Collusion Certificate

ESPD Question 4B.5.1 Insurance Certificates

ESPD Question 4C.6 Protection of Vulnerable Groups (Scotland) Act 2007 Declaration

Declaration section health and safety questionnaire

*The ‘Form of Offer to Tender’ must be completed and uploaded within the relevant question in the commercial envelope.

In the case of an open tender, the other declarations listed above will not be required to be uploaded and submitted with the bid, but will instead be requested by the Council following the conclusion of the evaluation of the qualification, technical and commercial envelopes and prior to the award of the tender.

Additional information in relation to ESPD Question 4A.1 Trade Registers – It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 14589. For more information see:

(SC Ref:608198)

Electonic ordering will be used
Review body

South Lanarkshire Council

Council Headquarters, Almada Street



+44 1698454793

Electronic invoicing will be accepted
YES Main CPV code 75123000

Bidding information

Bidding deadline

30 Jan 2020

0 days remaining

Total estimated value

GBP 555,000


United Kingdom, Hamilton



GBP 555,000

South Lanarkshire Council is looking to procure the services of a suitably experienced external provider for the management of a service that will provide innovative approaches to assisting households to access and sustain tenancies in the private rented sector, including:

1) The management and provision of a rent deposit guarantee scheme for a maximum of 150 households at any given time. The successful provider will manage and provide an underwritten bond to households referred to the scheme by South Lanarkshire Council or the self-referral process. They will assess the tenant’s eligibility and affordability for the scheme. The service will assist the tenant in obtaining housing benefit and rent in advance options, submissions and introduce prospective tenants to private sector landlords. The provider is also expected to ensure the tenant enters into a savings scheme to cover the bond value when the written bond expires, provide tenants with information and advice throughout the period of the bond agreement. Upon receipt of a bond claim the provider is expected to assess the validity of the claim and pay out where appropriate, and subsequently invoice the Council for reimbursement of the claim;

2) Working innovatively to create/improve links to the private sector, improving access opportunities and increasing the number of landlords willing to take referrals from the service. Targeted responses focused on specific groups, e.g. single people under 25 years, or households fleeing domestic abuse;

3) Developing innovative responses to assist people to sustain private sector tenancies in the longer terms, including financial capability assistance, and assistance to access training courses available to them externally or employment opportunities. Targeted responses focused on specific groups, e.g. single people under 25 years, or households fleeing domestic abuse;

4) The provider will manage a small pot of money that will be paid upfront from the Council to the service provider for them to use for specific initiatives to help households access and maintain accommodation in the private sector.

Description of renewals

A 12-month extension maybe granted at the discretion of the council.



Main site or place of performance

South Lanarkshire area.



Award criteria





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Netherlands : The Hague - Foreign affairs and other services


Value: 960,000 Euro