Tender description

The Council of the Borough of Kirklees (including Kirklees neighbourhood housing identified as the ‘Council’ is seeking to establish a Dynamic Purchasing System (DPS) for construction contractors, subcontractors and ancillary services to undertake repair/ maintenance works/services for its portfolio of assets.

The Authority have opted to establish a DPS as it is deemed the most appropriate option to meet its requirements and will enable a clear, consistent and compliant route to market. The DPS will be open to new entrants throughout its lifespan to allow coverage for ever changing requirements, including but not limited to new regulations and central government requirements.

Please see further below for more information on the lots, expressing an interest and accessing the documentation.

Legal, economic, financial and technical information

Selection criteria as stated in the procurement documents
YES
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
YES
Selection criteria as stated in the procurement documents
YES
List and brief description of conditions

List and brief description of conditions:

The economic operators’ Request to Participate on this DPS will be assessed against their responses to the minimum selection criteria within the selection questionnaire (‘SQ’) in the request to participate submission document (i.e. Appendix A of the procurement documents, which is available to download at:https://www.yortender.co.uk/procontract/supplier.nsf or is available at the address set out in Sections I.1) and I.3) of this Notice above).

In accordance with:

(i) Article 57 to 60 of Directive 2014/24/EU of the European Parliament and of the European Council; and

(ii) Regulations 57 to 60 of the Regulations, which require or permit the Contracting Authority not to select or to treat as ineligible, economic operators, the Contracting Authority reserves the right to exclude any economic operator from participating in the DPS whom they deem to not satisfy any of the minimum selection criteria outlined within this document.



Procedure

The procurement involves the setting up of a dynamic purchasing system
YES
Local time
13:00
Date of dispatch of invitations to tender or to participate to selected candidates
2024-07-01
Languages in which projects or requests to participate may be drawn up
EN
The procurement is covered by the Government Procurement Agreement
Yes
Date
2024-06-30
Type of contest
Restricted

Complementary information

Date of dispatch of this notice
2019-06-12
Additional information

The DPS is anticipated to commence June 2019 for a period of 60 months, with a provision to extend the DPS for up to five (5) further twelve (12) month periods (the ‘DPS Period’), and therefore is open to the receipt of requests to participate within this period (subject to all extensions being taken). The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

The economic operator can submit a request to participate as a single legal entity. Alternatively, you can work together with other legal entities to form a Group of Economic Operators. If you do, we ask the group of economic operators to choose a lead member who will submit the bid on behalf of the Group of Economic Operators and you will have to identify what each of the parties is contributing to the bid.

Economic operators will be assessed on the minimum selection and criteria information provided in response to their request to Participate for a place on the DPS. The DPS will be hosted on the Contracting Authority’s electronic tendering system (www.yortender.co.uk (‘YORtender’). The contracting authority will post all of the necessary documentation on YORtender which shall from the date of publication of this Notice until the expiry of the DPS Period (subject to any extensions), including full instructions on how to apply for admission on to the DPS, the SQ, and the overarching operating rules of the DPS, together with any other documents. Applications for admission onto the DPS can be submitted electronically via the internet using YORtender at any time during the DPS Period. To participate in this Procurement, participants must first be registered to use YORtender. For all queries regarding the technical aspects of the YORtender (for example, problems uploading/viewing documents, etc.) please contact the Proactis support team:

(i) to log a support request: http://proactis.kayako.com/procontractv3/Core/Default/Index

(ii) by email: [email protected] All queries regarding the DPS should be directed through the Messaging function within YORtender. Any queries concerning the use of YORtender should be directed to Kirklees Procurement Service:

(i) by telephone: 01484221000

(ii) by email: [email protected]

The DPS shall be operated by the application of the operating rules set out within the DPS Rules (see AppendixB of the procurement documents, which are available download at: https://www.yortender.co.uk/procontract/supplier.nsf).The DPS Rules set out terms and conditions for economic operators satisfying the Contracting Authority's minimum selection criteria and therefore accepted onto the DPS and for the Council when awarding Specific Contracts throughout the entire duration of the DPS Period. Economic operators must note that by submitting a request to participate on the DPS, the economic operator is accepts the DPS operating rules set out within the DPS Rules.

If the Contracting Authority decides to source its service requirements through this DPS, then it will award its service requirements in accordance with the procedure in call for competition procedure set out in DPS Schedule 4 of the DPS Rules, along with the requirements of the regulations and the guidance.

For these purposes, ‘Guidance’ shall mean any guidance issued or updated by the UK Government from time to time in relation to the Regulations. Further information regarding the call for competition procedure can be found in the procurement documents.

Electronic payment will be used
YES
Review body

High Court of England and Wales

N/a

This is a recurrent procurement
No
Electonic ordering will be used
YES
Precise information on deadline(s) for review procedures

Precise information on deadline(s) for review procedures:

Economic operators who are unsuccessful at the SQ stage shall be informed by the contracting authority as soon as possible after the decision is made as to the reasons why the application to join the DPS was unsuccessful. If an economic operator requires any additional information following this initial de-briefing, this should be requested from the address at Section I.1) of this notice. If an appeal regarding the decision to award a position the DPS has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had risen. The court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where a position on the DPS or a specific contract called-off thereunder has not been entered into, the court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness,order for a fine to be paid, and/or order the duration of the contract to be shortened. If however the contract has been concluded, the court may only award damages or, where the contract award procedures have not been followed correctly, declare any decision relating to any request to participate on the DPS or any specific contract awarded under the DPS to be ineffective.

Electronic invoicing will be accepted
YES Main CPV code 45210000

Bidding information

Bidding deadline

30 Jun 2024

1719 days remaining

Total estimated value

GBP 70.0 million

Locations

United Kingdom, Huddersfield

LOTS ASSOCIATED WITH THIS TENDER

Scaffolding

Value

GBP 5.0 million

Scaffolding

Supply and installation/removal of scaffolding including sub categories:

— independent tube scaffold and fitting,

— lightweight access equipment.

Main site or place of performance

Various locations within the borough of kirklees.

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Electrical

Value

GBP 7.0 million

Electrical

Electrical works/services including sub categories;-

— Domestic

— Commercial

— Electrical testing

Main site or place of performance

Various locations within the borough of Kirklees.

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Plastering and rendering

Value

GBP 3.0 million

Plastering and rendering

Plastering and rendering including sub categories

— Internal

— External

Main site or place of performance

Various locations within the borough of Kirklees.

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Joinery

Value

GBP 1.0 million

Joinery

Joinery works including sub categories -

— Manufactured joinery products and installation services

— Bespoke joinery products and installation services

Main site or place of performance

Various locations within the borough of Kirklees.

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Fabrication

Value

GBP 1.2 million

Fabrication

Fabrication works including sub categories-

— Handrails

— General Fabrication

Main site or place of performance

Various locations within the borough of Kirklees.

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Painting and decorating

Value

GBP 3.5 million

Painting and decorating

Painting and decorating services including subcategories

— Internal

— External

Main site or place of performance

Various locations within the borough of Kirklees.

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Core hole drilling

Value

GBP 500,000

Core hole drilling Core hole drilling services

Main site or place of performance

Various locations within the borough of Kirklees.

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Data System Maintenance

Value

GBP 200,000

Data System Maintenance

Data cabling services including sub categories:

— cat 5

— comms

— Wifi

Main site or place of performance

Various locations within the borough of Kirklees.

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Suspended Ceilings

Value

GBP 500,000

Suspended Ceilings Supply and installation of suspended ceilings.

Main site or place of performance

Various locations within the borough of Kirklees.

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Roofing Works

Value

GBP 5.0 million

Roofing Works

Roofing repair and maintenance works including sub categories

— flat roofs

— pitched roofs

Main site or place of performance

Various locations within the borough of Kirklees.

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Adaptations

Value

GBP 500,000

Adaptations Adaptation works and services including all types of DDA compliant works.

Main site or place of performance

Various locations within the borough of Kirklees.

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Floor coverings

Value

GBP 3.5 million

Floor coverings Supply and installation of floor coverings in commercial and domestic buildings under two sub categories Vinyl and Carpets including screeding.

Main site or place of performance

Various locations within the borough of Kirklees.

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend 5 x 12 month extensions

General Building

Value

GBP 7.0 million

General Building

General building works under subcategories:

Under- £10k

Under -£25k

Under-£100k

Over -£101k

Main site or place of performance

Various locations in the borough of kirklees

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Damp and Timber

Value

GBP 9.0 million

Damp and Timber

Damp and timber works under subcategories:

Damp works

Floors and walls

Timber infestation

Mould and condensation treatments

Main site or place of performance

Various locations within the borough of Kirklees

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Fencing

Value

GBP 2.5 million

Fencing

Supply and installation of Fencing under sub categories:

Under 10K

Over 10K

Main site or place of performance

Various locations within the borough of Kirklees

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Landscaping

Value

GBP 1.0 million

Landscaping General landscaping works to domestic/commercial property social housing estates and greenspace.

Main site or place of performance

Various locations within the borough of Kirklees

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Tree work

Value

GBP 500,000

Tree work General landscaping works to domestic/commercial property social housing estates and greenspace.

Main site or place of performance

Various locations within the borough of Kirklees

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Void security

Value

GBP 400,000

Void security Void security works including securing the fabric of empty homes, installation of temporary alarms, remote monitoring

Main site or place of performance

Various locations within the borough of Kirklees

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Domestic Clearance

Value

GBP 800,000

Domestic Clearance Domestic clearance services including external garden clearances, internal house clearances

Main site or place of performance

Various locations within the borough of Kirklees

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Deep Cleaning

Value

GBP 200,000

Deep Cleaning Cleaning services including internal, full service deep cleaning.

Main site or place of performance

Various locations within the borough of Kirklees

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Pest Control

Value

GBP 100,000

Pest Control Pest control services including infestation and clearance of all types of vermin, pigeons, insects etc.

Main site or place of performance

Various locations within the borough of Kirklees

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Window Fitting

Value

GBP 500,000

Window Fitting Supply and installation of timber and uVPC windows as required to all elevations.

Main site or place of performance

Various locations within the borough of Kirklees

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Door Fitting

Value

GBP 8.0 million

Door Fitting Supply and installation of Composite, GRP, Timber, Aluminium and Fire doors of all types as required to all elevations.

Main site or place of performance

Various locations within the borough of Kirklees

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Commercial Mechanical

Value

GBP 1.0 million

Commercial Mechanical

Supply and fit to a range of commercial, municipal and educational locations HVAC, Flues, Scientific installations as required.

.

Main site or place of performance

Various locations within the borough of Kirklees

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Ventilation

Value

GBP 1.0 million

Ventilation

Supply and fit ventilation to a range of commercial, municipal and educational locations as required.

.

Main site or place of performance

Various locations within the borough of Kirklees

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Thermal Insulation

Value

GBP 1.0 million

Thermal Insulation

Supply and fit external wall insulation, loft, cavity and internal wall insulation to domestic properties.

.

Main site or place of performance

Various locations within the borough of Kirklees

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Tarmac

Value

GBP 600,000

Tarmac

To supply and construct Paths, Driveways, Parking Areas as required.

.

Main site or place of performance

Various locations within the borough of Kirklees

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Solar Shading

Value

GBP 50,000

Solar Shading

Supply and installation of Blinds, Solar Screening, Decorative solar screens.

.

Main site or place of performance

Various locations within the borough of Kirklees

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Automatic Doors

Value

GBP 150,000

Automatic Doors

Installation and repairs of automated doors

.

Main site or place of performance

Various locations within the borough of Kirklees

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Skip Hire

Value

GBP 700,000

Skip Hire

Supply, delivery and removal of a range of open and lockable skips as required.

.

Main site or place of performance

Various locations within the borough of Kirklees

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

TV Aerials & Satellite dishes

Value

GBP 100,000

TV Aerials & Satellite dishes

Supply, repair, modification and installation of aerials and dishes and associated equipment.

.

Main site or place of performance

Various locations within the borough of Kirklees

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Locksmith services

Value

GBP 200,000

Locksmith services

Supply and fit of locks, keys and associated services including gaining access to properties and securing properties.

.

Main site or place of performance

Various locations within the borough of Kirklees

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

Water services

Value

GBP 1.0 million

Water services Supply repair and install water connection services, works from statutory water supplier to internal service.

Main site or place of performance

Various locations within the borough of Kirklees

Description of renewals

The initial contract period shall be 60 months with the option to extend beyond for 5 x 12 month periods.

Description of options

Option to extend the initial contract term by up to 5 x 12 months periods.

SIMILAR TENDERS

Norway : Trondheim - Audio-visual equipment

Norway

Value: Not specified

United Kingdom : Huddersfield - Technical testing, analysis and consultancy services

United Kingdom of Great Britain and Northern Ireland

Value: 2.7 million Pound Sterling

Norway : Bergen - Lift-maintenance services

Norway

Value: 20.0 million Norwegian Krone

United Kingdom : Caerphilly - Business development consultancy services

United Kingdom of Great Britain and Northern Ireland

Value: 1.0 million Pound Sterling

United Kingdom : Hull - Lock gates

United Kingdom of Great Britain and Northern Ireland

Value: Not specified

United Kingdom : Glasgow - Grounds maintenance services

United Kingdom of Great Britain and Northern Ireland

Value: 225,000 Pound Sterling

Ireland : Cavan - Primary school construction work

Ireland

Value: 7.6 million Euro